Kent (On-Site)
Casual, Flexible hours
No DBS check required
£13 - £20 per hour depending on Qualifications and Experience
25 hours
Overall Responsibilities
The Clerk to the Council will be the Proper Officer of the Council and as such
is under a statutory duty to carry out all the functions, and in particular to
serve or issue all the notifications required by law of a local authority's Proper
Officer.
The Clerk will be responsible for ensuring that the instructions of the Council
in connection with its function as a Local Authority are carried out.
The Clerk is expected to advise the Council on, and assist in the formation of,
overall policies to be followed in respect of the Authority's activities and in
particular to produce all the information required for making effective
decisions and to implement constructively all decisions.
The person appointed will be accountable to the Council for the effective
management of all its resources and will report to them as and when
required.
The Clerk will be the Responsible Financial Officer and responsible for all
financial records of the Council and the careful administration of its finances.
This post requires:
• Excellent administrative and organisational skills
• Experience of financial record keeping/book-keeping
• Good IT skills
• Excellent written and verbal communication skills online, on the
telephone and face to face
Specific Responsibilities
1. To ensure that statutory and other provisions governing or affecting the
running of the Council are observed.
2. To monitor and balance the Council's accounts and prepare records for
audit purposes and VAT.
3. To ensure that the Council 's obligations for Risk Assessment are
properly met.
4. To prepare and issue, in consultation with appropriate members, notices
and agendas for meetings of the Council and Committees. To attend
such meetings and prepare minutes for approval.
5. To attend all meetings of the Council, including any committees and
sub-committees, other than where such duties have been delegated to
another Officer.
6. To receive correspondence and documents on behalf of the Council and
to deal with the correspondence or documents or bring such items to the
attention of the Council. To issue correspondence as a result of
instructions of, or the known policy of the Council.
7. To receive and report on invoices for goods and services to be paid for
by the Council and to ensure such accounts are met.
8. To issue allotment agreements and invoices for allotment holders and
bank all monies received.
9. To study reports and other data on activities of the Council and on
matters bearing on those activities. Where appropriate, to discuss such
matters with administrators and specialists in particular fields and to
produce reports for circulation and discussion by the Council.
10. To draw up both on his/her own initiative and as a result of suggestions
by Councillors proposals for consideration by the Council and to advise
on practicability and likely effects of specific courses of action.
11 . To assist with all necessary activities in connection with the
management of Payroll administration, liaising with the Payroll Bureau as
necessary.
12. To monitor the implemented policies of the Council to ensure they are
achieving the desired result and where appropriate suggest
modifications.
13. To act as the representative of the Council as required.
14. To issue notices and prepare agendas and minutes for the Parish
Meeting; to attend the assemblies of the Parish Meeting and to
implement the decisions made at the assemblies that are agreed by the
Council.
15. To prepare, in consultation with the Chair, press releases about the
activities of, or decisions of, the Council.
16. To attend training courses or seminars on the work and role of the
Clerk as required by the Council.
17. To work towards obtaining CILCA as a minimum requirement for
effectiveness in the position of Clerk to the Council.
18. To continue to acquire the necessary professional knowledge required
for the efficient management of the affairs of the Council: we suggest
membership of your professional body The Society of Local Council
Clerks.
19. To attend the Conference of KALC, Society of Local Council Clerks,
and other relevant bodies, as a representative of the Council as required.
Job_advert__desc_clerk_SAHPC.pdf