Executive Assistant to Strategic Leadership Team

Executive Assistant to Strategic Leadership Team 

£33,658.00 - £36,471.00 per annum including London Weighting Allowance

Full-Time, Permanent 

 

About Us

As a leading educational institution, we are dedicated to providing high-quality education and supporting the professional development of both students and staff. We are now seeking a dynamic and proactive Executive Assistant to join our team and provide key administrative support to members of the Strategic Leadership Team (SLT) at the College.

Role Overview

The Executive Assistant (EA) will play a crucial role in supporting two members of the SLT and assisting the wider team. You will be responsible for managing various aspects of the SLT's work, including diary management, coordinating meetings, liaising with external partners, and assisting with the delivery of key projects, including those related to the New Wembley Campus and future College developments.

The role offers a great opportunity for someone with strong organisational and communication skills, a proactive attitude, and the ability to manage a wide range of tasks in a fast-paced environment.

Key Responsibilities

Executive and Administrative Support: Provide comprehensive support to SLT members, managing their schedules efficiently, organising meetings, appointments, and events, and ensuring all logistics and materials are prepared.

Project Assistance: Support the development and delivery of strategic College projects, particularly around the New Wembley Campus, liaising with external advisors and stakeholders.

Committee Clerk: Organise and attend cross-College committee meetings, producing agendas, minutes, and follow-up actions.

Event Organisation: Assist with the planning and delivery of College events such as Staff Conferences, Award Ceremonies, and CPD days, taking a project management approach.

Document Preparation: Draft, edit, and proofread correspondence, reports, and other documents, ensuring high standards of accuracy.

Confidentiality and Data Management: Maintain confidential records in compliance with GDPR and support the retention of data.

Other Duties: Undertake other duties as required, contributing to the smooth running of the College and supporting wider team initiatives.

 

Person Specification:

The ideal candidate will have:

Experience: Significant experience in an Executive Assistant or administrative role, ideally supporting senior leadership.

Skills: Strong organisational, time management, and communication skills. Ability to manage competing demands and handle sensitive information with discretion.

Proficiency in IT: Competence in using office software (Word, Excel, PowerPoint, etc.) and the ability to adapt to new systems.

Education: A degree level qualification or equivalent, with strengths in report writing and analytical tasks.

Commitment to the College's Values: An understanding and commitment to the College’s Equal Opportunities Policy and a passion for supporting the educational sector.

 

Special Conditions:

Travel: Occasional travel between College campuses may be required.

Flexibility: The post holder may be required to work flexibly, including evenings and weekends, to meet external demands.

 

How to Apply:

If you are an organised, proactive individual with a passion for supporting senior leadership teams, we would love to hear from you. Please apply via our dedicated recruitment microsite https://ucgjobs.com/ by submitting your CV and completing online application form.  Alternatively, you can e-mail us on hr@ucg.ac.uk for more information, quoting the job reference.

The College is an equal opportunities employer and is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share this commitment.  Successful applicants will be subject to full-vetting procedures including an Enhanced Disclosure and Barring Services Check.

Please note that we may close the application prior to the listed date should sufficient applicants be received.