Malvern (On-Site)
Permanent, Full time
£20,970.49 - £23,902.92 per annum for 28 hours per week
28.0 hours per week
Democratic Services Officer
Part time (Between 22.2 hours - 28 hours per week)
Permanent, £20,970.49 - £23,902.92 per annum for 28 hours per week (FTE £27,711 - £31,586)
This is a part time role based in Malvern and is part of a small team who assist the Corporate Governance Manager with the efficient and effective administration of Malvern Hills District Council Governance department.
This role will be helping to cover andsupportall necessary councilcommitteemeetings, sub committees, working groups and panel meetings in accordance with the requirements of the Council’s constitution and all relevant statutory legislation/regulations and guidance.
Our main meetings take place on Tuesday and Wednesday evenings so you will need to be able to work outside normal office hours. On average this would be two or three evenings per month with less during the summer.
Once settled into the role you will be expected to be able to provide advice and support to all councillors in relation to governance, decision making and democratic processes as well as help members with their personal development as a councillor. Organising training and keeping up to date the members on line information area is something that you would regularly be involved with.
You will also provide administrative support for both District Councillors and Parish Council Clerks to ensure that the register of member interests is kept up to date on the Council’s web site.
In addition to the main areas of work above you will also be expected to assist our elections team at peak times and be involved with assisting with matters such as Ombudsman complaints, assets of community value nominations and highway consultations.
As with all our members of staff you will demonstrate commitment to delivering the Council's values of great customer service, openness and accountability, innovation and improvement and fairness and respect.
About you
The successful candidate will have:
- At least 2 A Levels at grades A-C (or equivalent qualification) although applications from candidates with a minimum two years relevant committee administration experience may also be considered. A good pass at GCSE English is essential.
- A minimum one year’s relevant administration experience in supporting committees, working groups, panels or similar
- Experience of drafting agendas and minutes
- Political awareness and sensitivity
- An ability to deal with confidential and sensitive matters
- Good organisation, communication and written skills
- Ability to produce accurate work to tight deadlines
- Good IT skills
- An ability to work flexibly
In addition, you will also need to act in an efficient and professional matter at all times, demonstrate good people skills, self motivated and be able to manage your own work with little supervision. All our staff are expected to treat individuals with fairness and respect at all times.
What we can offer
Our staff are at the heart of what we do, and as a result we are always looking to recruit, develop and retain the very best talent we can find. So, as well as a rewarding career, we offer a range of attractive benefits, such as:
- Excellent pension scheme with employer contributions
- Generous annual leave entitlement with options to purchase additional annual leave
- Committed training programme and development opportunities
- Discounted Gym and swim membership
- Health and Wellbeing support and a Free Employee Assistance scheme including access to counselling services
- Cycle to Work scheme
- Employee Discounts with a range of companies including EE and the Kaarp discount scheme.
We are an employer that values face to face communication, collaboration and connection, therefore all our roles have an office-based requirement with some agile working as part of the role.
To discuss the post or for further information, please call Heather Peachey, Head of Legal Services on 01684 862348
Closing date: Monday 5 May 2025
Interview date: Thursday 15 May 2025
Please note if we experience a high intake of applications, we may close the role and interview for the position sooner than advertised.